Welcome

Our rental price varies depending on the day of the week and the season. Please click here for specific pricing.

 80 guests for a seated reception including the bridal party.

 Please see the available dates information here. 

 When the contract is signed, to continue holding the date, we require a $1,000 booking fee to be paid. Twelve months prior to the event 50% of the remaining fee will be due. The final installment will be required 30 days prior to the event. You are welcome to send smaller, partial payments of any amount prior to the specified due date, so in effect creating your own payment plan on your own schedule.  Please include the last names of the couple and the wedding date in the memo line if you are mailing a check.  Full payment is due by the specified due date. We also reserve the right to request a credit card on file for any damages to the facility or grounds. Tax is applied  to each payment. 

 To reserve a date email us at Weddings@GatheringPlace. Events saying you are ready to book XYZ date if it is still available. We suggest you email us stating you are ready to book your preferred date and then include a backup date in case your preferred date is unavailable. Prior to booking a date, we hope you are able to come out in person to visit the venue. You can request a tour (or a Facetime tour if you live out of the area) on our tour request page, but an in person tour is not required prior to booking a date. Dates are reserved on a first requested basis. Whomever has requested to start the contract process from us by email first for a specific date will be first in line.

 We kindly request that all tours are by appointment only. You can request a tour here. 

That is a great question! In general, we believe the average budget of a couple getting married at The Gathering Place Event Venue is between $10,000-$15,000 for all wedding expenses (venue, food, dress, DJ, photographer, etc.). We have had some creative couples with smaller guests lists host beautiful weddings in the $8,000 - $12,000 range, and we have had several lovely events here spending significantly more than the average.

No. Many venues have minimums because they make a 10 - 15% commission from the caterer based on how much you spend on food and drinks. We choose NOT to make a commission because we want our food and beverage options to be as elegant or affordable as your budget allows, and therefore we don't have a food and beverage or guest count minimum. Some caterers may have a reasonable minimum for specific dates.

Yes, but please see the question and answer above. Initially when we began hosting events we allowed outside catering, because honestly most venues don't and we didn't understand why! It seems like a great benefit to allow outside catering. The truth is, after two years of allowing any caterer under the sun to waltz through our door, we realized that not a workable business model if quality food and a quality experience is important to our couples and their guests. 

• The New Flagler Beach Margarita Ville Hotel is just across the street and offers bulk room rates. The hotel is planned to open to the public in April 2025 so we encourage you to reserve a hotel room block soon. https://www.margaritavilleresorts.com/compass-flagler-beach
• Island Cottages Inn in Flagler Beach is a little further out but is a great choice too for smaller parties or those looking to stay in a quaint beachside hotel. https://islandcottageinn.com/  (386)-202-9025
• We also have many wonderful Vacation Rental Homes with direct ocean views available year round all in very close proximity to the Gathering Place Events Venue. These options would include full kitchens, beach amenities, washers and dryers, and may be a great option for large families traveling together to your Wedding Event. https://www.vrbo.com/vacation-rentals/usa/florida/north-east/flagler-beach

We have a limited number of straight tables onsite that can be used for your gift table, head table, etc. Usually we have a few extras that can be mixed in with reception seating, but the majority of your guests will be seated at round tables.

At The Gathering Place Events Venue we only host one wedding each day to ensure that each couple's event is special and receives our full attention.

 No. The Gathering Place Events Venue provides an awesome venue, tables, and upgraded wedding chairs for the allotted amount of time. Linens can be rented through us, but are NOT included in the rental fee. You are also welcome to bring your own linens. 

Because we only host one event per day, our fee structure remains the same whether you hold your ceremony, reception, or both onsite.

We are dog friendly, with some specific stipulations. Dogs are allowed (only with pre-approval by Heather) at the ceremony and pictures. Animals, other than service animals, are NOT allowed under roof or near food. Dogs must be on a leash and someone must be responsible for them other than the bride and groom.

 Cash or check

We do not keep a cancellation waiting list because cancellations are unpredictable. As soon as a date does become available we post it here.

You will have access to the venue at the time listed on your contract, not earlier. Please plan accordingly!

This is such a great question! If you're trying to compare venues "apples to apples" we feel like this is a tricky question. Our answer is no. We think it’s possible for the job duties of a "day-of wedding coordinator" to mean something different to you than it does to us, and the last thing we want is the opportunity for miscommunication. However, we do have a team leader here before you arrive onsite who stays with you throughout the duration of your big day. This member of The Gathering Place Events  team is there to help you however they can (be an extra set of hands decorating, answer questions from your vendors and direct them as necessary, etc.) Their goal is to do everything possible to help your day go smoothly and ensure your day is as stress-free as possible! (But we still don't consider them a day-of wedding coordinator.)

 After several years of a variety of caterers onsite at our venue, we have selected our favorite six to work with exclusively. Please see the catering page for more information including menus and pricing.

It is possible to have an open bar and delicious meal for 50 - 80 people for around $3,500 with several of our caterers when you make careful food and beverage decisions.  (Disclaimer: we are sure you could spend more than this, but if your looking for awesome budget friendly options, they definitely exist with these great caterers.)  Please see the question above for links to each caterers pricing. 

In our experience, it's most efficient and most cost effective for couples to work directly with the caterer. Simply book your big day with The Gathering Place Events and reach out to the caterers of your choosing to schedule a tasting and get the ball rolling! Contact info for each caterer is on this page.

Our open house events are designed for couples who have already had a private tour of The Gathering Place Events. If we have already had the chance to meet we welcome you out to one of our open house events. Open house dates and the RSVP form will be emailed.

We suggest starting Friday weddings at 5:00 pm, Saturday weddings between 4:00 - 5:00 pm, and Sunday weddings at 4:00 pm. Should your wedding be taking place after the time change, If you do NOT plan to do a first look or plan to get married when the sun sets earlier in the evening, please contact us to discuss the schedule.

 We will reach out to you to determine your preferred layout prior to the big day! 

If you elect the one day rental, our venue will likely be reserved by another couple the night before. For that reason, one day rentals should plan for an offsite rehearsal. You are also welcome to bring anyone who would feel more comfortable understanding the venue (such as your DJ or minister, or any little ones in the wedding party) to one of our monthly open houses.

To get a permit for a beach wedding in Flagler County, Florida, you can contact the Flagler Beach Clerk's office at (386) 517-2000 or email the City of Flagler Beach at UB@cityofflaglerbeach.com. A permit may be required depending on several factors, such as the number of attendees, the specific location, the time of year, or if the event involves temporary structures, music, or pyrotechnics. It's always a good idea to discuss the details of your event with the city to ensure all requirements are met. https://www.cityofflaglerbeach.com/

 When applying for a beach wedding permit in Florida, you will need to prepare several essential documents. These include:

• A completed city application form
• Proof of identification for the couple
• A copy of your marriage license
• Any necessary liability insurance

It is important to have all these documents ready to streamline the application process and avoid any delays or complications.

Each beach in Florida may have its own set of regulations and restrictions for weddings. Some common regulations include:

• Restrictions on the number of guests allowed on the beach
• Guidelines for the use of amplified music (May require a special events permit)
• Rules for the setup of equipment or structures

It is crucial to familiarize yourself with the specific regulations of your chosen beach to ensure compliance. Adhering to these regulations will help create a seamless and enjoyable wedding ceremony for everyone involved. In Flagler County, Florida, you can contact the Flagler Beach Clerk's office at (386) 517-2000 or email the City of Flagler Beach at UB@cityofflaglerbeach.com.

 It’s advisable to apply for a beach wedding permit well in advance, as some locations may require submitting the application several months before the wedding date. Be sure to check the specific timelines for the location where you plan to have your beach wedding. 

Fireworks are not permitted. This includes sparklers. We don’t want to scare the neighbors and we want to keep the fire department happy! One Exception is for Weddings and Events held on July 4th and New Years Eve - on these dates fireworks are allowed on the beach and you could host your own private fireworks show to end off your celebrations!

No vehicles can be left overnight. Please advise your guests of this policy. The gates will be locked at midnight! We appreciate your understanding. If you have any guests staying at the Margarita Ville Hotel in Flagler Beach it is only 50 feet away from our entrance.

Music on Friday's/Saturday's must conclude by 10:00 p.m. to ensure that you, all of your items, and all of your vendors are off-property by 11:00 pm. Music on Sunday's must conclude by 9:00 p.m. to be off property by 10:00 pm.

 All deliveries must happen during the standard rental period. Please advise your vendors of this policy. 

Yes, candles are allowed as long as the flame is completely contained in a candle holder. Tapered candles and any type of hanging candles will not be allowed for safety reasons.

 In a pinch, yes if one is a child, but we would not recommend it for your guests comfort.

 Three weeks

To have a bonfire on the beach in Flagler County, Florida, you must complete a burn permit request form in person at the Flagler Beach Fire Department and provide your driver’s license. You’ll need to notify the fire department of the specific date, time, and location of the bonfire before lighting it, and ensure there are no burn bans in effect. The fire must be contained in a metal drum or similar container, or you can dig a hole that matches the height of the expected flame. A way to extinguish the fire, such as a bucket of water or shovel, must be kept nearby, and the fire should be supervised at all times.

Bonfires are allowed from November 1 to April 30 with a required permit (there’s no fee), while they are prohibited from May 1 to October 31. You must fully extinguish the fire before leaving and ensure the beach area is clean and free of debris. Failure to properly put out the fire or leaving a mess may result in a clean-up charge. Lastly, avoid using wood with nails or screws to prevent potential hazards.

For further information or any questions, you can contact the Flagler Beach Fire Department at (386) 517-2010.

To get a marriage license in Flagler County, Florida, both parties must appear in person at the Flagler County Clerk of Circuit Courts – Recording Division, located at the Kim C. Hammond Justice Center (1769 E. Moody Blvd., Building 1, Bunnell, FL 32110). You’ll need to bring valid photo identification, such as a driver’s license, state-issued ID, or passport, along with your Social Security numbers. To save time, you can complete the application online before your visit. The fee for the license is $86, though this is reduced to $61 if you complete an approved premarital course. Payments can be made by cash or credit card, with a 3.5% service charge for card payments. You'll also need to sign an affidavit stating whether you’ve read the Florida Bar Family Law Handbook and if you’ve completed a premarital course. There is a three-day waiting period unless you've taken a premarital course or neither of you are Florida residents. The license is valid for 60 days and can be used anywhere in Florida. After your wedding, the signed license must be returned to the clerk’s office within 10 days.  https://flaglerclerk.com/records/official-records/marriage-licenses/

 Outside food and drink is permitted prior to the ceremony. It is not allowed after the start of the event. Please no drinks in glass bottles.

The Gathering Place Events Staff  will handle all standard clean up and trash removal throughout and following the wedding reception.

The beams at The Gathering Place Event Venue at very tall and only reachable by a ladder. For this reason, we do not allow for anything to be hung from the beams. We hope that you will find them beautiful without any extra work!